Reports to: Director of Finance & Vice President of Operations
Employment Category: Full-Time
Employment Status: Non-Exempt/Hourly
Compensation: $23.00-$26.00 hourly
Location: In-Person
Anticipated start date: 11/01/2026
Laughlin’s Mission Statement: We empower children, teens, and families through client centered clinical and academic services in a safe, supportive environment, helping every child thrive academically, socially, and emotionally.
About Us
Founded in 1956, Laughlin Children’s Center is a highly respected nonprofit organization committed to supporting the educational, emotional, and developmental needs of children ages two to eighteen across Pennsylvania. Through a coordinated team of expert educators and clinicians, the Center empowers children to build confidence, address learning and emotional challenges, and reach their full potential. By offering early childhood education, clinical, and academic services under one roof, Laughlin fosters meaningful collaboration across disciplines, ensuring each child receives comprehensive, individualized care.
The Opportunity
Laughlin Children’s Center is seeking a full-time Administrative Coordinator to join our team. The Administrative Coordinator provides day-to-day administrative and operational support across the organization, with particular emphasis on reducing administrative demands on clinical and academic staff so they can maximize their client-facing time. As a member of both the Finance & Administration and Program Operations teams, the Administrative Coordinator reports jointly to the Director of Finance and Vice President of Operations. The Administrative Coordinator works collaboratively with clinicians, tutors, Intake Coordinators, the Front Desk Receptionist, and other staff to maintain efficient workflows, respond to administrative needs, and to support an organized and responsive experience for children and families.
The position follows a structured weekly schedule, with Mondays and Wednesdays primarily focused on supporting clinical and academic programs and Tuesdays and Thursdays primarily focused on finance and administrative operations. Fridays are dedicated to planning, organization, and completion of outstanding tasks for the two departments. While this structure provides clear areas of focus and accountability, the Administrative Coordinator will work collaboratively with both supervisors and respond flexibly to changing priorities and time-sensitive organizational needs. Occasional front desk coverage until 7:15 P.M. may be needed.
The ideal candidate will enjoy managing a diverse portfolio of responsibilities, demonstrate strong time-management, organization, and communication skills, and be comfortable communicating with children and families, clinicians and tutors, vendors, organizational leaders, and colleagues across departments.
Roles and Responsibilities
The Administrative Coordinator’s work falls into two categories: Administrative Support and Programmatic Support.
Administrative Support (50%):
These responsibilities will provide administrative support for the finance team:
- Manage keys and other physical access controls
- Support contracts workflow
- Maintain vendor compliance, tax-exemption, and project files
- Maintain inventory of office, facility, and janitorial supplies
- Coordinate with facility and administrative service providers
- Manage the mailroom, apply postage, process and route incoming mail
- Update eCommerce listings and maintain webstore
- Perform routine compliance and administrative tasks
- Maintain files in accordance with the document retention policy
- Meeting and event logistics
- Filling in at the front desk
- Purchasing and managing supplies
- Document Management
Programmatic Support (50%):
These responsibilities will provide operational support for the center’s programmatic departments. These workflows will allow the clinical and academic departments to maximize their time serving clients by offloading the following:
- Manage the preparation, organization, uploading, mailing, and distribution of client-related documents and reports
- Provide routine administrative support to clinicians and tutors to reduce non-client-facing demands and help staff meet client-facing expectations
- Contact families with appointment reminders and other routine scheduling-related communications
- Assist with administrative follow-up related to cancellations, missed appointments, and other needs that affect efficient service delivery
- Assist with purchasing, organizing, and distributing program and office supplies
Requirements and Qualifications
- Experience concurrently managing both recurring/predictable tasks and ad-hoc responsibilities, including sharing project updates with stakeholders
- Thrives working with people, including children, families, coworkers, and vendors
- Clear verbal and visual communicator (including written communication)
- Skilled time manager; flexible, proactive, and detail oriented
- Project management experience (preferred)
- Business or office administration experience (preferred)
- Job requires kneeling, bending and carrying
- Act 33, Act 34, Act 73, Mandated Reporter, and CPR/First Aid certifications and clearances
Benefits
- Health, dental, and vision insurance
- Flexible spending account/ Dependent Care account
- 20 PTO days and 5 sick days
- Immediate participation in the organization’s 401K plan, including profit sharing of up to 10% (no match or vesting)
- Employer paid life, ADD, and LTD insurance
- Four hours per month of dedicated professional development time
- Paid holidays: seven fixed + winter break (dates announced annually)
Laughlin is committed to building a resilient, vibrant and diverse team that reflects our clients’ identities, and we’re proud to be an Equal Employment Opportunist (EEO). We provide work opportunities without regard to perceived or actual protected characteristics. We invite all interested candidates to apply.
If you are unable to complete this application due to diverse abilities, contact us to ask for accommodation or an alternative application process.
All interested prospective candidates can forward their resumes to [email protected] for this opportunity.